Complete Guide On How To Send Email To WhatsApp

In today’s digital era, effective communication is essential for business and personal success. WhatsApp has revolutionized this sphere by offering a platform for real-time messaging. But did you know that you can send an email to WhatsApp? This lesser-known capability can offer significant advantages in various situations.

In this blog post, we will tell you a step-by-step guide on how to send email to WhatsApp. After this, you can easily send a text or an attachment file to WhatsApp through email.

Table of Contents

Why Send Emails to WhatsApp?

This question must be coming into your mind: what does it mean to send emails to WhatsApp? And why do we send emails to WhatsApp?

Sending an email directly to WhatsApp lets recipients view the content without accessing the original email. This simplifies the process of sharing vital details swiftly.

Moreover, forwarding emails to group chats ensures that all members receive notifications whenever new messages are sent, whether by you or others in the group.

These are some advantages of sending emails to WhatsApp.

Advantages:

Unified Communication: Bridging the gap between traditional emails and instant messaging.

Accessibility: Reaching users even when they are offline from their email.

Efficiency: Streamlining communication by integrating platforms.

Some Real-life Scenarios:

Businesses send newsletters or updates directly to customers’ WhatsApp.
Personal reminders and notifications are being converted into WhatsApp messages.

How To Send Email To WhatsApp

The process of transferring emails to WhatsApp varies based on the content type. For text-based emails, you can simply select and transfer the text to a WhatsApp chat. However, for emails containing attachments such as audio, video, or images, you need to save the attachment first. After downloading, navigate to WhatsApp and share the saved file with the desired contact.

Forwarding Text Emails:

If you’re an Android or iOS device user, there are two methods to forward email messages to WhatsApp. Let’s delve into these methods below.

1) Copy and Paste option

2) Print Option

Copy and Paste Option

Step 1: Open the Gmail application on your mobile device.

Step 2: Go to the inbox and select the message you wish to share on WhatsApp.

Step 3: Highlight the desired text by long-pressing the initial word and then copy the message to send.

Step 4: Open the WhatsApp application on your device and navigate to the chat where you wish to forward the email.

Step 5: To paste the email message, long-press the message box icon.

Step 6: Press the “Paste” button.

Step 7: Press the send button to forward it to the recipient.

Print Option

To send a lengthy email with complex formatting via WhatsApp, convert it to a PDF first. Here’s a quick guide using Gmail:

Step 1: Open the email application on your mobile device and select the email you want to forward to WhatsApp from your inbox.

Step 2: Select the three dots in the top right corner and then pick “Print” from the options.

Step 3: Select the “Save as PDF” option at the top.

Step 4: Tap the download button to save the file.

Step 5: Open WhatsApp on your mobile device and navigate to the chat where you want to send the document.

Step 6: Tap the attachment icon located at the bottom-right corner, then choose “Document.”

Step 7: Choose the PDF file you want to send and tap the “Send” icon located in the top right corner.

Forwarding Email Attachments:

Step 1: Access the email application on your smartphone and open the email containing the attachments.

Step 2: Download the attachment file.

Step 3: Open the WhatsApp application on your phone and navigate to the chat where you want to send the attachment file.

Step 4: Tap the attachment icon located in the bottom-right corner and choose “Document.”

Step 5: Select the file you wish to forward and click on the “Send” button located in the upper right corner.

How To Send Email To WhatsApp On PC

You can forward emails to WhatsApp for emergency info, especially when customers aren’t on mobile. Simply open your email on your desktop and follow these steps to send to WhatsApp.

Forwarding Text Emails:

Here are the steps for sending text emails to WhatsApp on a PC.

Step 1: Access the email client using your preferred web browser.

Step 2: Open the email you wish to send.

Step 3: Select and copy the text you wish to forward using either the keyboard or mouse.

Step 4: Open WhatsApp Web on your PC.

Step 5: Open the chat to which you wish to send the email.

Step 6: Paste the text into the chat box and press the Enter key on your keyboard.

Forwarding Email Attachments:

Here are the steps for sending email attachments to WhatsApp on PC.

Step 1: Access the email client on your preferred web browser.

Step 2: Open the email containing the attached file.

Step 3: Continue by downloading the file to your device.

Step 4: Open WhatsApp Web on your PC.

Step 5: Open the chat to which you’d like to forward the attached email.

Step 6: Tap the attachment icon in the bottom-right corner and choose the attachment file.

Step 7: Press the green arrow icon in the bottom right corner.

Read Also: How To Share An App On WhatsApp

How To Send Email To WhatsApp From Outlook

Step 1: Open your email in the Outlook application.

Step 2: Tab the “More (…)” option located in the top-right corner.

Step 3: Choose “Print Conversation” from the options and then tap on “Print.”

Step 4: Tap “Print” again, and a menu will display with various apps for sharing.

Step 5: Choose WhatsApp and then search for a contact to message.

Step 6: Press “Contact” and then tab “Send” once you’re done.

Benefits of Sending Email To WhatsApp As Text Message

Instant Delivery: Once an email is sent to WhatsApp, it usually reaches the recipient instantly, like regular WhatsApp messages.

Wider Reach: Not everyone has email on their phones, but most have WhatsApp. Sending emails via WhatsApp ensures wider reach.

Convenience: For those used to WhatsApp, receiving emails this way can be more familiar and convenient.

Engagement: Sending emails as WhatsApp messages increases the chance of recipients reading and engaging with the content due to WhatsApp’s high user engagement.

Multimedia Support: WhatsApp accepts multimedia attachments like images, videos, and documents. Sending an email with such attachments to WhatsApp ensures easy access and viewing for the recipient.

Cross-platform Accessibility: WhatsApp is accessible on smartphones, tablets, and desktops. Sending emails as WhatsApp messages ensures cross-device accessibility.

FAQs on How To Forward Email To WhatsApp

Can I send an email to WhatsApp?

You can send emails to WhatsApp using two methods: copy-paste or print options.

Will this feature work with any email service provider?

Yes, this feature should work with any email service provider.

Do I need a special WhatsApp version for this?

No, any updated version of WhatsApp will work.

Is sending emails to WhatsApp a secure process?

Sending emails from Gmail to WhatsApp is secure, and it does not store Gmail credentials within the software interface.

How to send email to WhatsApp support?

For WhatsApp support, email support@whatsapp.com. Business account holders can use smb_web@support.whatsapp.com.

Conclusion

Sending an email to WhatsApp might sound hard, but it’s easy once you know how. This feature will definitely improve how you communicate, whether it’s for work or personal reasons. I hope you all liked the information given in the blog post, and now you will not have any problem in sending emails to WhatsApp.